The Office for Research has monthly deadlines for submission of new research project applications for review by the Melbourne Health Human Research Ethics Committee.

2018 HREC submission and meeting dates - 1 pm deadline

Submission dateHREC Meeting
Wednesday 31 JanuaryWednesday 14 February
Wednesday 28 FebruaryWednesday 14 March
Monday 26 MarchWednesday 11 April
Monday 23 AprilWednesday 9 May
Wednesday 30 MayWednesday 13 June

Wednesday 27 June

Wednesday 11 July
Wednesday 25 JulyWednesday 8 August
Wednesday 29 AugustWednesday 12 September
Wednesday 26 SeptemberWednesday 10 October
Wednesday 31 OctoberWednesday 14 November
Wednesday 28 November* - Allocation exhausted. Do not submit unless you have email approval from the Office for Research

Wednesday 12 December

All allocations of ethics submissions to the MH HREC December meeting have been exhausted

The Melbourne Health HREC capped the number of submissions that were to be accepted for review to the December meeting to 25 (15 non-commercial studies; 10 commercial studies). In the first instance, places were allocated to people who had already obtained a HREC Project Number.

Q. I've missed out, what are my options?

A1. Submit to another reviewing NMA HREC

If you missed a spot for the December 2018 HREC meeting, we encourage you to contact another reviewing National Mutual Acceptance (NMA) Human Research Ethics Committee. Details can be found via the Victorian Department of Health webpage:

A2. Submit to a subsequent meeting in 2019

Alternatively, you can submit your project to a subsequent Melbourne Health HREC meeting in 2019. If you choose to do this, you will need to obtain a new “2019” Melbourne Health local reference number i.e. 2018.999. To obtain a 2019 MH local reference number, please contact the MH Research Office on: (03) 9342 7098.

For 2019 ethics submission deadline dates, please see:

2019 HREC submission and meeting dates - 11 am deadline

Submission dateMeeting date
Wednesday 30 JanuaryWednesday 13 February
Wednesday 27 FebruaryWednesday 13 March
Wednesday 27 MarchWednesday 10 April
Wednesday 1 MayWednesday 15 May
Wednesday 29 MayWednesday 12 June
Wednesday 26 JuneWednesday 10 July
Wednesday 31 JulyWednesday 14 August
Wednesday 28 AugustWednesday 11 September
Wednesday 25 SeptemberWednesday 9 October
Wednesday 30 OctoberWednesday 13 November
Wednesday 27 NovemberWednesday 11 December

Review process

Submission of a new research project by the 11.00 a.m. deadline is not a guarantee that a project will be accepted for review by the HREC at its next meeting.

Following the submission deadline each month, all projects received will be carefully checked to ensure that projects meet the criteria required to allow a thorough review of the project. Any project not meeting these criteria in full will not be accepted for review at the next HREC meeting and will be returned to the principal researcher for attention.

Research governance or site specific assessment

There is no deadline for governance applications. Complete and submit your research governance application as early as possible.

Protocol amendments, replies to queries and serious adverse event reports

There is no deadline for these items and can be submitted at any time. Correspondence will be reviewed by the relevant project Spokesperson(s) as soon as possible after it is received. Final approval will be determined at the next scheduled meeting of the Human Research Ethics Committee following review by the Spokesperson(s).