The Office for Research will close over the Christmas holiday period from Friday 22nd December 2017 inclusive and reopen on Wednesday 3rd January 2018 

Office Closure Dates and Reduced Services

The Office for Research will close over the Christmas holiday period from Friday 22nd December 2017 inclusive and reopen on Wednesday 3rd January 2018.  For details of what the Office will be accepting and processing over this period, please see the table below.

 Submissions CloseSubmissions Reopen
New Research Governance Submissions20 December 20173 January 2018
New Quality Assurance Submissions29 November 20173 January 2018
New Research Ethics Submissions29 November 2017Deadline Dates

We will continue to accept other correspondence such as amendments, safety reports, progress and final reports however review of these items will be deferred until mid-to-late January 2018. Where there is a need for urgent review of an amendment or a safety report which may impact patient wellbeing, researchers are strongly advised to telephone the office on (03) 9342 8530 to ensure that the urgency of your correspondence is clearly understood so that review can occur in a timely manner.

If you find that you require urgent research/ethics advice during the Office closure dates, please contact Dr Angela Watt (0411 510 494) or Prof Ingrid Winship (0400 989 917).

Local HREC Project Numbers – not submitting in 2017? Call the office to get your new 2018 number

All researchers/research coordinators who have obtained a “2017” project number from the Office for Research and find that they will not be submitting their applications by the respective deadlines outlined below must call the Office for Research and obtain a “2018” Local HREC Project Number. Call 9342 8530 or email to  

  • Ethics application 2017 deadline: 1.00pm, 29 November 2017
  • Governance only 2017 deadline: 21 December 2017

All new applications (Ethics and Governance only) submitted in the new year must obtain and use a “2018” Local HREC project number. This allows the office to track new applications quickly and efficiently.

Note that the Office for Research will not accept any new submissions during the Office Closure Dates listed below.

Clinical Trials Centre – End of Year Celebration: 14 December 2017

Research staff will have received an invitation to join in an end of year celebration which is being held in the Clinical Trials Centre at 2.30 pm on Thursday, 14 December 2017. If you are interested in attending please send RSVP to We are asking attendees to Bring-a-Plate!!

Please note: The CTC will be unavailable for patient visits for the duration of the End of Year Celebration. Thank you for your understanding.