Guidelines for Poster Presentations
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Invitation to Early Career Researchers of Melbourne Health and the Parkville Precinct to submit abstracts for consideration to Melbourne Health Research Week.
Important Dates for Abstract Submissions
| Call for abstracts | 5 April 2019 |
| Closing date for Abstract Submissions | 6 May 2019 |
| Notification of outcome for poster only submissions | 10 May 2019 |
| Notification of outcome for abstracts considered for traditional or mini- oral presentation | 27 May 2019* |
*Apologies everyone, there is a delay. Hopefully you will be notified soon!
Eligibility and abstract criteria
The 2019 Research Symposium is open only to Early Career Researchers.
Exclusion Criteria: Researchers who are 6 years or more post their PhD or equivalent research higher degree are not eligible to submit.
- Everyone else is eligible including (but not limited to):
- Currently enrolled PhD, Masters and Honours Students;
- People within five years of PhD or other equivalent research higher degree
- Junior medical staff
- Allied Health or Nursing staff who do not hold a PhD
- The abstract must detail a completed research project or the project has yielded some results and outcomes.
- Only research abstracts that detail results and outcomes will be accepted.
- Studies that have not commenced or have not yet produced results/trends will not be accepted.
- Case reports/studies will not be accepted.
- Submissions are capped at two abstracts per author.
- If submitting more than one abstract, separate submissions are required
- Current University of Melbourne MDRP MD4 students must submit abstracts to the MDRP Abstract Submission portal as per instructions from the Clinical School.
Important Dates for Presenters
| Poster Presenters - Poster Printing Service Deadline to Medical.Illustration@mh.org.au | 12 June 2019 |
| Oral Presenters - Submit Slides to RMHRao@mh.org.au | 17 June 2019 |
Guides and Documentation for Presenters
Poster Presenters: Terms and conditions
- When submitting for a poster presentation, the Author is agreeing to attend the Poster Viewing session on Friday, 21 June 2019 between 11.45 am to 12.45 pm.
- All posters must be mounted by the author (or representative) between 10.00 am and 11.30 am on Thursday, 20 June 2019 and removed between 2.00 pm and 3.00 pm on Friday 21 June 2019.
- Submission of an abstract implies the author(s) agreement to publish the abstract in the Research Week program.
- The submission of an abstract carries with it the obligation that it is presented at Research Week by the author.
- All abstracts selected will be published in the Research Week Program which will be available for download from the The Royal Melbourne Hospital website.
- Once submitted, the abstract cannot be edited. Please ensure that all details are correct before submitting. Abstracts will be published exactly as received and should be checked for spelling and grammar prior to submission.
- The a sub-committee of the Office for Research will be responsible for evaluating abstracts and reserves the right to allocate presentations according to the program.
Authors may decide to submit their abstract with a preference for a poster presentation, or an oral presentation or either. If you select oral presentation only, there is no guarantee that an oral preference will be realised.
Poster requirements
- Posters must no larger than 1m wide x 1m high (poster can be smaller).
- Posters should be typed in clear print that can be easily read from distances over one metre with the title displayed in block capitals at the top of the poster. The title should also display the names of the author(s) and the institution(s) of origin.
- Contents should contain the study objective/s, methods, results and conclusions.
- Illustrations should be professionally drawn.
- All content should be simple and not overburdened with detail - "minimising detail maximises information transfer".
- You may use the RMH Poster Template below or create your own
RMH poster printing service
RMH Medical Illustration provides a printing service to all Melbourne Health staff and external health organisations at a cost of $90 per square metre for MH staff and $125 (incl GST) per square metre for non-MH staff.
Instructions
- Email your poster in PowerPoint or PDF format to medical.illustration@mh.org.au by COB Wednesday, 12 June 2019. If you cannot make this deadline, please contact Medical Illustration to discuss (details below).
- If you cannot email the file, bring it to Medical Illustration on a USB stick.
- Supply your contact details, phone and email.
- MH staff: Include your cost centre number
- Staff external to MH: Provide your billing address
- Indicate if you would like paper or polyester fabric
- Indicate size - note that Research Week posters are allocated maximum 1m x 1m. Posters can be smaller.
Where is medical illustration located?
Medical Illustration is located at:
RMH City Campus
Main Building
Level 1 South West.
Telephone: 03 9342 7233.
Email: medical.illustration@mh.org.au.
Tips
- Ensure your poster size and page set up is set to the size you require.
- View the poster at 100% to ensure all images, graphs and logos are of a suitable resolution and quality.
- The organisation's logos can be accessed from the MH intranet.
Conditions for submitting an abstract
- The abstract should be short, clear and concise.
- Images and tables cannot be included in the abstract. The abstract should be text only.
- It is recommended that the abstract is carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission in order to avoid last minute changes.
- The submission of an abstract carries with it the obligation that it is presented at Research Week by the author.
- Authors may decide to submit their abstract with a preference for a poster presentation or either. If you select oral presentation only, there is no guarantee that an oral preference will be realised.
- 400 word limit
Downloads
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