Financial management is an essential component of any research project.
Updated budget review process alert!
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Effective 1 July 2025, project budgets need to be reviewed and signed off by the RMH Research Finance team prior to SSA submission to the Governance Office
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Allow three (3) weeks for RMH Research Finance to complete and provide the Final Budget that will be executed (signed off) by both the Principal Investigator and RMH Research Finance. The fully executed Final Budget is then submitted as part of the SSA application
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To avoid delays, apply the appropriate budget review option (Simple or Full) for your study and ensure all documentation required is submitted to RMH Research Finance. Principal Investigators must ensure all required documentation is provided for a timely review.
Budget review submission
The following documentation and information is required for the budget review.
Agreements (outlining financial income and/or expense to the RMH)
A clinical trial research agreement, research collaboration agreement, funding agreement or letter of offer should detail the source of external funding for the project. A completed draft version of the relevant agreement for preliminary review is sufficient. A finalised version of the agreement will then be required for final budget approval.
Project protocol
A project protocol is the document that describes the objective(s), design, methodology, statistics and organisation of a project.
All Statement of Approval forms relevant to the project
SOAs must be completed and signed by the Head of Department for each RMH department used to conduct the project. This includes, but is not limited to, departments that will be used for services, staff, infrastructure or recruitment purposes.
Estimated labour time
Provide details of the estimated time that all RMH staff members will contribute to the conduct of the study using the Estimated Labour Time Template. A simplified labour template is available for non-commercially sponsored studies.
Simple Budget Template
There are two pathways for budget review that are dependant on whether project funds are paid to or received from external parties or sources. The Simple Budget Review template is only used for projects where there are no funds (zero dollars) paid to, or received from, an external organisation.
Details of other project expenses
Consider any other project expenses. These expenses may include archiving costs, capital equipment, ethics fees, meal allowances, postage, printing and stationery, statistical analysis, software, travel allowances.
Cost centre number (RMH only)
Provide the RMH cost centre number from which the project will operate.
Participants
Provide details of the anticipated number of participants to be recruited at each site and the anticipated recruitment period.
Invoicing and payment clauses
All funding agreements to which the RMH is a party must include the standard invoicing and payment clauses in "Schedule 2 - Payments" of the appropriate Medicines Australia Clinical Trial Research Agreement template
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