Section 3: For projects that involve collaboration with any other organisation

An agreement is required as you are collaborating with one or more external parties.

The Contracts Office can support you if:

you are collaborating with another organisation or institute to conduct research
you are conducting a clinical trial
your project involves a student using the research to meet degree requirements
you are sharing data, materials, confidential information or research services to another organisation (for a new or existing project)
you are receiving data or materials from another organisation for your research (for a new or existing project)
you need to vary an existing contract

What do I do when:

I need the Contracts Office to draft an agreement for my project?

I have been given an agreement by a collaborator?

My study is a clinical trial?

RMH-specific information for Agreements

Legal Entity for the RMH and all its entities:	Melbourne Health
ABN:	73 802 706 972
Address:	The Royal Melbourne Hospital 300 Grattan Street, Parkville VIC 3050
Authorised Representative:	Director, Office for Research Office for Research The Royal Melbourne Hospital Melbourne Health 300 Grattan Street Parkville, Victoria, 3050
Option 1: Invoicing clause (use where RMH will raise invoices)	All requests to raise an invoice from [contracting Party] to Melbourne Health under this Agreement are to be sent to the attention of the Research Accountant at the following address: The Royal Melbourne Hospital Office for Research Level 2 South West Grattan Street, Parkville, VIC 3050 Telephone No.: +61 3 9342 8530 E-Mail Address: ofrfinance@mh.org.au
Option 2: Invoicing clause (use only where invoices will be generated as Recipient Created Tax Invoices)	Invoices are to be generated as Recipient Created Tax Invoices (RCTI) by [contracting Party] under this Agreement. The RCTIs are to be sent to the attention of the Research Accountant at ofrfinance@mh.org.au.
RMH payment clause	All payments by EFT/direct credit under this Agreement will be made to the following account: Account Name: MHS-OPERATING Bank: NAB Bank Address: Level 2, 151 Rathdowne Street, Carlton, VIC, 3053 BSB No.: 083-170 Account No.: 122931890 Notification of all payments by EFT/direct credit made under this Agreement will be communicated to the Research Accountant by email at: ofrfinance@mh.org.au. Payment notices made under this Agreement will be accompanied with documentation of the calculation of each payment. The documentation from [contracting Party] will specify the following details: RMH Human Research Ethics Committee (HREC) project number; Name of the RMH Principal Investigator; Description of what the payment is for; The milestones completed and/or the number of participants who have completed the respective milestones; and Detail of any partial payments, and/or any other information relevant to the calculation of the payment by the [contracting Party] . Copies of all payment notices will be sent to the attention of the RMH Research Accountant by email at: ofrfinance@mh.org.au

Signing agreements

The Contracts Office will arrange the signing of all finalised agreements in line with the RMH Delegations of Authority Policy.

The Director, Office for Research, is authorised to sign many research agreements. Where an alternative delegate is required, the Contracts Office will advise accordingly and arrange for execution.

Please contact the Contracts Office for signing instructions before sending agreements for electronic signature using platforms such as Docusign or Adobe Sign.

Where can I find more information about contracts?

Visit the Contracts Office page on our website for general information
RMH staff can access the Contracts Office page on RMH Sharepoint for detailed guidance on contracts and internal processes