This step of the job application pack explains how to use your cover letter to introduce yourself to the recruitment manager and indicate why you’re a strong match for the role.
A cover letter is your opportunity to introduce yourself explain why you are a great fit for the role. Keep it concise (no more than one page), tailored to the job, and professional in tone.
Format and structure of a cover letter
Use a clear, business letter format:
- Header – Your contact information, the date, and the employer's contact information.
- Salutation or greeting – Address the letter to the hiring manager by name if possible (for example, Dear Ms Smith). You’ll find the name of the Hiring Manager on the position advertisement listed as Name and Contact. If the name is not listed, use Dear Hiring Manager.
- Position Number – Reference the position number. This is listed as the 'Req ID' on the position advertisement.
- Length – Aim for 3 to 4 paragraphs, maximum one page.
1. Introduction
- State the job you are applying for
- Briefly introduce yourself with one strong sentence about your current role or background
- Express enthusiasm for working at the Royal Melbourne Hospital (RMH) and for the role
"I am writing to express my interest in the Administration Officer role [Req ID 1234] advertised on the Royal Melbourne Hospital careers site.
"With a strong background in administrative support, excellent organisational skills, and a commitment to delivering quality service, I believe I would be a valuable addition to your team."
2. Why you’re a good fit
- Highlight your most relevant skills or achievements
- Tailor this to the job description
- Use specific examples to show how you meet the job’s requirements
"I believe I would be a great fit for this role because I have a strong background in administration and a genuine commitment to supporting smooth day-to-day operations. With three years of experience working as an Administration Assistant at [Name of Organisation], I’ve developed excellent organisational skills, attention to detail, and the ability to manage competing priorities calmly and efficiently.
"I take pride in being reliable, approachable, and proactive – whether I’m handling enquiries, coordinating schedules, or keeping records up to date. I'm also confident using Microsoft Office and administrative systems, and I enjoy working as part of a team that values communication and professionalism."
3. Why you want the role
- Show that you’ve researched the RMH
- Explain why you’re interested in this specific job and workplace culture
- Demonstrate alignment with the RMH values, commitment to supporting outcomes for First Nations peoples, or current projects.
"As an Aboriginal person, I am drawn to working at the Royal Melbourne Hospital because of its commitment to reconciliation, cultural safety, and supporting First Nations staff and communities. I value the opportunity to be part of a health service that not only recognises the importance of culturally appropriate care but is actively working to improve outcomes for First Nations patients.
"Being part of a team that respects and includes Aboriginal voices, and contributes to a more inclusive and understanding healthcare system, is something I feel proud to support. I also see this as an opportunity to continue building my skills in a place that values lived experience, community connection, and genuine respect."
4. Closing
- Reaffirm your interest
- Invite the reader to contact you for an interview
- Thank them for their time and consideration
"I would welcome the opportunity to discuss how my skills and experience align with your team’s needs. Thank you for considering my application."
Cover letter tips
- Customise each letter for the job you’re applying to.
- Use a professional tone and avoid casual language.
- Proofread carefully for grammar and spelling errors. Ask a friend or family member to proofread your cover letter.
- Avoid restating your entire CV – highlight key points instead.
- Save and send your letter as a PDF unless instructed otherwise.
Next steps
Once you've completed your CV and cover letter, it's time to address the key selection criteria listed in the position description.
Your CV lists your work experience, education and skills to help potential employers understand what you can do.
Prepare your CV or resumeYour cover letter is where you can introduce yourself and explain why you’re a strong match for the role.
Respond to key selection criteriaYour selection criteria responses explain how your skills and experience are what the employer is looking for.
Submit your applicationThe interview is an opportunity to share your story and show how your experiences and values align with the role and the RMH.
Prepare for your job interview
Our First Nations Workforce Coordinator can help you find roles and pathways at the RMH that align with your interests, skills and experience.
Express your interest in working at the RMH by completing the Expression of Interest (EOI) form and submit to Aboriginal.Workforce@mh.org.au